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Sports Complex Athletic Supervisor

Elgin, Illinois
Job Type
31 May 2021

Under the direction of the Assistant Director of Parks and Recreation, this full-time position will be accountable for leagues, tournament schedules, rentals and concessions at the Elgin Sports Complex which includes 10 softball fields, 10 soccer fields, 2 sand volleyball courts and a BMX track. This position will hire, schedule, train and supervise part-time staff which includes duties that require some independent judgement and action. This position will be responsible for field rentals, e-leagues, tennis, and indoor soccer which takes place at other park and recreation parks/facilities.

  • Works to establish and demonstrate City of Elgin Parks and Recreation Department policies, emergency procedures, and safety guidelines and represent the City of Elgin in a positive, professional manner.
  • Responsible for the coordination of recreational softball, tennis, soccer, e-leagues, rugby, lacrosse, t-ball and flag football.
  • Processes program registrations, facility rentals and contracts for tournaments.
  • Manages concession operations and complex electronic sign.
  • Develops effective communication for information on programs, policies and schedules to participants, staff, tournament directors and renters.
  • Hires, trains and supervises part-time seasonal staff.
  • Collaborates with the Land Management Crew Leader on field preparation, schedules and capital projects.
  • Answers questions and complaints concerning programs, facility policies and procedures.
  • Submits payroll, invoices, facility and program related reports.
  • Maintains a positive public image and attitude with good public relations and customer service.
  • Responsible for payment transactions; collection, recording and reconciliation.
  • Contacts participants on class cancellation, waitlists and transfers.
  • Orders supplies and prepares budgets.
  • Wears appropriate staff uniform.
  • Attends staff meetings.
  • Abides by all City of Elgin rules and regulations as outlined in the Employee Personnel Manual.
  • Performs other duties as required or assigned.

Job Requirements:
  • General knowledge of major sports such as softball and soccer; knowledge of tournament scheduling and management of leagues, ability to solve problems within scope of responsibility.
  • Graduation from an accredited college or university with a bachelor's degree in recreation, business administration or related field and/or a minimum of 5 years' experience in facility management and athletic programming.
  • Ability to work 40-50 hours average per week.
  • Ability to work weekends and extended hours when necessary.
  • Ability to establish and maintain effective working relationships with community officials, employees, volunteer groups and the general public.
  • Ability to enforce all rules and policies of the City in a diplomatic manner.
  • Ability to assess long and short-term needs of the Elgin Sports Complex.
  • Experience in concessions inventory and cash management.
  • Experience supervising staff and volunteers.
  • Must possess strong communication, organizational and customer service skills.
  • Must be able to multitask and problem solve.
  • Proficiency in Microsoft Office programs, Salesforce and RecTrac preferred.
  • Certified Parks and Recreation Professional preferred.
  • Training in emergency management preferred.
  • CPR/AED certification is required within 3 months of employment.

This position does require candidates to have a valid Illinois Class D Drivers License.
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  • Job Reference: 295832898-2
  • Date Posted: 31 May 2021
  • Recruiter: CITY OF ELGIN
  • Location: Elgin, Illinois
  • Salary: On Application
  • Job Type: Permanent